Q: What is the National Convention?
A: The National Convention is Western Fraternal Life’s legislative and governing body. Delegates are elected by members from each lodge. At the Convention, delegates elect the Board of Directors and the Association President. They also consider and vote on proposals for changes to the bylaws and donations from the Association.
Q: When is the National Convention Held?
A: The National Convention is held every four years. The next convention will be July 23-July 24, 2015 at the Mariott Hotel in Cedar Rapids, IA.
Q: Who can be a Delegate?
A: Any member 16 years or older in good standing both at the time of the election and at the time of service. Member delegates and alternates are elected by the lodge and should have attended at least four meetings per year and be active participants in the lodge.
Q: How are Delegates chosen?
A: Each lodge is entitled to one delegate and alternate for every one hundred (100) members, rounded to the nearest 100. (For example, a lodge with 231 delegates would get two delegates and two alternates. A lodge with 460 members would get five delegates and five alternates.) Any member in good standing is entitled to be voted on and elected. To encourage young members to become actively involved, each lodge will be granted one additional delegate if that additional delegate is age 40 or under at the time of election. Lodges vote for delegates and alternates between November 1 and April 1 in the twelve month period preceding the Convention. Results of the election must be received by the Association no later than April 15.
Q: What are the responsibilities of the delegates?
A: The main job is to understand the issues and to know who is running for election. Since you are representing the lodge, you need to find out how members feel about the issues and who the majority would vote for. Once at the convention, you should be present for all votes.
Q: If I am a delegate for my lodge, will I have to pay for travel, hotel, meals, and registration expenses?
A: The delegate will receive a set travel allowance and a set hotel allowance not to exceed three nights from the Association. Most meals will be provided during the Convention. Your lodge may vote to cover the cost of the difference for the hotel, meals, or travel expenses not covered. There will be a registration fee for each delegate that is either covered by the lodge or the member delegate. Please check with your lodge to find out if money has been or will be set aside for such expenses.
Q: Can guests be a part of the convention?
A: Yes, there is a special place where paid guests can register and watch the proceedings; however they are not allowed to address the floor or vote. Paid guests will be able to receive the same meal package as the group.
Q: Who should I contact with questions?
A: Contact the Association’s Administrative Assistant Sandi Seaver through our toll free telephone: (877) 935-2467 or e-mail at firstname.lastname@example.org.